Administrative Assistant

Job Description

Sassetti is currently seeking a Administrative Assistant to join our Admin team.  

Job Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities

• None

Duties/Responsibilities/Essential Functions

• Act as backup for all Front Desk duties which include, if needed, maintaining a physical presence at the Front Desk.
• Provide Firm-wide administrative support to various teams and individuals as needed.
• Track, communicate, and monitor the due date lists for all tax returns.
• Enter new clients into the system.
• Update client information such as addresses and phone numbers.
• Perform both paper and electronic tax return assembly duties.
• Provide other tax department duties such as scanning, organizing incoming client documents, and assistance with annual tax organizers/engagement letters.
• Monitor assigned email boxes and respond to emails as needed.
• Maintain and order miscellaneous supplies and forms, determining the most cost-effective method.
• Act as a backup for printing invoices, statements, audit confirmations, and mailing as needed.
• Provide support for other Administrative Team Members.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education & Experience

• High school diploma or GED
• Minimum of three years of experience in an administrative role.
• Prior experience in public accounting or professional services preferred.

• Must be able to lift up to 15 pounds at times.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Sassetti provides a competitive salary plus incentives and bonuses, and a comprehensive benefits package including health, dental, vision, disability insurance, and a retirement plan. In addition, we offer exciting opportunities for professional growth; a better work/life balance including generous PTO, holidays, flexible schedules, and remote work options; parental leave; CPA licensing reimbursement; team-based activities; and a professional, fun, friendly, supportive, and collaborative office environment.

Sassetti is an equal opportunity employer and complies with applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.

Because our team members are trusted to handle sensitive information, we require all candidates who receive and accept employment offers to complete a background check before being hired.